There has been a 400% increase in cyberattacks since the beginning of the pandemic, as reported by Job Application USA. The danger escalates when working from home, especially when workers use personal and job devices attached to the family’s shared Wi-Fi. They may also be at greater danger for phishing websites and burglary. However, current employees aren’t the only factors to consider when it comes to cybersecurity. It is equally as important to safeguard candidate information supplied during the interview process such as contact details, Social Security numbers, and financial information.
To protect your data, consider these five strategies below.
Consider best practices for the safe disposal of printed applicant information. Consider shredding printed employee applicant materials submitted by applicants who were not hired. When electronic and paper files are waiting to be destroyed, they should be kept in a secure area, say privacy experts.
Define remote data practices. Create formal policies highlighting just how the business would launch disciplinary action in light of a leak. Remote employees should refrain from printing or making any additional digital copies of confidential records. Work from home employees should also be instructed on how to properly store or destroy these materials.
Vet third-party services that provide background checks. Employers who use a background check firm for background screening services should be sure to look for proper accreditation. Firms should have the Service Organization Control (SOC 2) audit from the American Institute of Certified Public Accountants. Some organizations will need to consider the European Union's General Data Protection Regulation (GDPR). This may include employers that conduct background checks on EU citizens or employers with international operations that exchange personal data from employees in the EU to the US, as noted by ID Watchdog.
Be prepared to act quickly in the event of a data breach. According to HR Today, the most important thing an HR professional can do is to prepare for a possible data breach. To prepare, you can create a cross-departmental response team prepared with messaging templates, a plan of how HR will work with IT to identify the exposed data, notify the affected employees or applicants, and correct the issue.
Stay updated on data security efforts. Memberships to appropriate e-newsletters and journals will assist human resources to stay on top of data security manners. This will help prevent any type of legal effects or incidences of data concession.
Employee data vulnerability does not just cause profit loss but also makes a dent in a company’s reputation. Better, the information of your workers and applicants aids in producing an ability swimming pool. Sharing this data is like sharing your business’s most valuable possessions. Wouldn’t anyone take the precautionary steps necessary to protect their most valuable assets?
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